‘How to serve as lodge historian’

     
Busy day today. This morning, at New Jersey Lodge of Masonic Research and Education 1786, I presented this brief talk on the practical means of serving as historian of your lodge. This evening, I’ll do it again in J. William Gronning Council 83 of Allied Masonic Degrees. Fortunately, both groups meet in the same place: Hightstown-Apollo Lodge 41 in Hightstown, New Jersey.

What we have here is nothing I have written myself, but is an item I discovered inadvertently in the pages of the Grand Lodge of California’s annual book of proceedings for 1919. Actually, it originates in a Grand Lodge of Texas report, but I have not been able to find that. I don’t know if it also is from 1919 or from a previous year, or in what form it takes.

These books are excellent starting points for research into Freemasonry. They contain tons of statistics on demographics, finances, lodge locations, and other data, so much of the content is quite dry, but there also are written texts that make for interesting reading. The grand master’s message to the grand lodge assembled is one such item. Of wider interest is the report of the correspondence committee, assuming the committee has material to work with and that it knows what to do. What happens—or should happen—is the grand lodges in amity with the grand lodge in question send in their news (sometimes their own books of proceedings) to the correspondence committee, and this committee collates the information, selects what is thought to be most relevant, and compiles it all in its report for publication (not for reading aloud to the grand lodge meeting). Some grand lodges provide only basic news of who has been elected/appointed to grand rank, of notables who have died, and maybe some major legislation that passed. But then, other grand lodges provide troves of information for the enlightenment of Masons wherever dispersed about the face of the earth.

I gather that is what happened here. The Grand Lodge of Texas forwarded to California this primer on what a lodge historian can do to preserve the story of his lodge, keeping information that otherwise would go the way of most ephemera, so that future generations may know the real way and manner others have gone before. It’s a solid framework, but of course it could be expanded, depending on the needs and wants of your lodge.

Also, as you read, do keep in mind that this dates to an era when lodges were being chartered rapidly and in numbers across the nation.

So, here it is, verbatim from the book:

GRAND LODGE OF CALIFORNIA

BOOK OF PROCEEDINGS

1919

Correspondence Committee Report

HISTORY

If the Educational Committee could enlarge their activities so as to gather valuable material regarding the past history of the men and events connected with Masonry that are not embodied in the Grand Lodge Proceedings, and which will soon be lost, they would perform a lasting service.

The same statement also applies to individual Lodges. It is a most interesting study, but like the work of a Correspondence Committee, it must be necessarily a labor of love.

Texas

With a view to uniformity and comprehensiveness, and to assist those Brethren appointed to prepare their lodge histories, we suggest the following skeleton or outline of the work, which should be varied according to circumstances. And we here remark that all members of the lodge should lend their assistance and co-operation in this work, especially in gathering up the facts that do not appear in the lodge records.

SKELETON OR OUTLINE

OF LODGE HISTORY

CHAPTER I

Section 1 Geographical location surroundings, history, population, development and general conditions social, and otherwise, of the community

Section 2 Preliminary steps to formation of the lodge. Names of the Brethren actively concerned in the movement and of those who signed the petition for the dispensation or charter, their occupations. Masonic records and brief biographies. Other particulars of interest connected with them or the lodge in its early stages.

Section 3 If an old lodge formed prior to the adoption of the present form, a full copy of the petition with signatures would doubtless be of interest. Give name and number of the lodge that recommended the petition.

Section 4 To what Grand Master or Deputy Grand Master the petition was presented. His action thereon and the date. Names of the Brethren appointed Master and Wardens of the new lodge.

Section 5 When, by whom, and in what building the lodge was opened under dispensation. Minutes of the first several meetings or copious extracts or summaries thereof showing how the new lodge started off.

Section 6 If an old lodge chartered prior to adoption of present form, a full copy with signatures of the petition for a charter. To what Communication of the Grand Lodge was it presented, when, and where did the Grand Lodge meet, the report of the Committee on Lodges Under Dispensation or other committee thereon, and the action of the Grand Lodge. If refused, follow up the doings of the lodge till the charter was granted.

Section 7 Where, by whom, and in what building was the lodge constituted. Names of its officers given in the charter and installed, minutes or summary thereof, and the social or other functions incident to the occasion, if any.

Section 8 Any facts of general Masonic historical or local interest connected with the experiences and progress of the lodge, and of Masons in the community. Copious summaries of the minutes might be of service.


CHAPTER II

Section 1 List of all the Worshipful Masters of the lodge and the year in which each was elected and installed in chronological order.

Section 2 A roll, in chronological order, of all the members of the lodge since its first organization, those made Master Masons by the lodge in one column, and those affiliated in another.

Section 3 A list of all Brethren who have died while members of the lodge, with date of death and noting observance of the burial service, if any, with names of officers performing same, and other Brethren present.

Section 4 A brief historical account of the several lodge rooms occupied, the time of the occupancy of each and the circumstances connected with or causing the changes, the leasing or building of each. A mention of any of the old lodge furniture or appurtenances might be of interest.

Section 5 All traditions of interest connected with the lodge especially in the early days and contemporaneous events in the community in which the lodge or any of the Brethren were directly or indirectly concerned.


CHAPTER III

Section 1 Note time and circumstances connected with each visit of a Grand Officer, including the District Deputy Grand Master, to the lodge and the social functions, if any, incident thereto.

Section 2 If the lodge was named for other than the town or some noted historical or Biblical character, explain the circumstances with biography of the namesake if a person or history of the case.

Section 3 Biographical sketches of other prominent and deserving members of the lodge, past and present, but avoiding fulsome praises of the living.

Section 4 Special mention of any member or members of the lodge who have held office in any of the Grand Bodies of Masonry in Texas or elsewhere before coming here or in the public service local, state, or national.


CHAPTER IV

Section l Accounts with dates and full particulars including officers, members present, etc. of all notable functions or events in the lodge, public or private, such as a St John’s Day celebration, and public installations, Cornerstone ceremonies, or any other Masonic, patriotic, etc.


CHAPTER V

Section 1 Brief mention of other Masonic bodies in same town or county, with date of charter and other particulars.

To these outlines could be added other features of interest, especially of things not preserved in Printed Proceedings of the Grand Lodge.

Jesse M. Whited, Chairman
Committee on Correspondence